Transform Order to GRN

This screen converts an approved Purchase Order into a warehouse receipt document, updating stock and delivery tracking in a controlled way.

This screen is used to convert a Purchase Order (PO) into a Goods Receipt Note (GRN) when materials are physically delivered by a supplier.

Left Side – Search & Retrieve Orders

This section is used to find the purchase order you want to receive.

You can filter by:

• Company Code

• Branch Code

• Project Code

• Supplier Code

• Warehouse Code

• Order No

• Date range

After filling in the filters, you press RETRIEVE DATA.

The system will then display matching purchase orders in the grid below.

Bottom Grid – Order Line Details

Once retrieved, the grid shows all order lines available for receipt.

Typical columns include:

• Order No – Purchase order reference

• Item Code / Description – Material ordered

• Supplier Description

• Qnt – Ordered quantity

• Remaining Qnt – Quantity still not delivered

• U Price – Unit price from PO

• Transform Qnt – Quantity you want to receive now

• T Date / Due Date

• Qnt Delivered – Already received

Most Important Field: Transform Qnt

This is where you enter the quantity that is being delivered now.

You can:

✔ Receive full quantity ✔ Receive partial quantity

The system automatically keeps track of:

• What has already been received

• What remains open on the PO

Right Side – GRN Information

Before transforming, you define:

• Document Type Code → GRN (Goods Receipt Voucher)

• Transaction Date

• Document No

• Warehouse Code

This defines the warehouse document that will be created.

TRANSFORM DATA Button

When you press TRANSFORM DATA, the system:

1. Creates a GRN document

2. Increases stock in the selected warehouse

3. Updates delivered quantity in the purchase order

4. Leaves the remaining quantity open (if partial delivery)