How to create a GRN (Good Receive Note)

Inventory > Inventory Transactions

Go to Inventory Transactions and click the '+' button to create a new record.

To create a GRN you are going to use dynamic search bar by typing "Inventory Transactions"

To add a new record , click the “+” button “New Record”.

To create an MRF, the following fields are mandatory:

• Company Code

• Branch Code

• Project Code

• Document Type Code (select "GRN – Goods Receipt Voucher")

• Inventory Document Type Code (select "Goods Receive Note")

• Order No. (select the related Purchase Order)

• Warehouse Code

Additionally, you can also enter additional information in the "More Data" tab.

Then, click Save.

To receive the details from the Purchase Order:

1. Click the Actions button.

2. From the dropdown menu, select Transfer From Order.

In the Inventory Detail screen, the related materials and quantities have now been retrieved from the Purchase Order, along with their unit prices.

• Order Qnt: Displays the quantity originally set in the Purchase Order. This field is read-only and cannot be edited.

• Order Qnt Remaining: Indicates the amount of quantity that has not yet been received for this Purchase Order.

• Qnt in this GRN: Represents the quantity received in this specific GRN record, whether partial (e.g., 50%) or full (100%) of the order quantity.

• U Price: The unit price, which is automatically fetched directly from the Purchase Order.

Qnt: In this example, we will leave the quantity as is, indicating that we have received the full amount as requested in the Purchase Order.

Additionally, in the Connected Documents tab, you can attach any related files that serve as proof of material delivery before posting your GRN.

1. To set this Inventory Transaction , click Entry Complete to finalize the initial entry.

2. Then, click Fully Approve.

🔒 Approval will follow the predefined workflow, routing the GRN to the necessary users for authorization.

• Once fully approved, click Post.

• The system will dispatch the order and create the related Accounting Entry.

Video Walkthrough